Tuesday, June 14, 2011


Present: President Young; Trustees Barnett, Champ, Dettling, Gibson, Miserendino, Pierson, and Westropp; Administrative Librarian Grabbe; Administrative Assistant Grasmick.

Absent: Trustee Hull; Youth Liaison, Cynthia Stamelos.

President Young called the meeting to order at 7:30 p.m.

Mrs. Grabbe has had introductory meetings with new Trustees Casper and Napier. She will meet with Trustee Block next week. All had prior commitments and could not attend tonight’s meeting.

There were no changes or corrections to the minutes of the May 10 meeting.

Trustee Gibson moved to accept the minutes of May 10, 2011. Trustee Miserendino seconded. Motion carried.

Librarian's Report:

Maintenance: We are in the process of doing some interior painting to fix cracks, worn areas, etc. The courtyard windows are also being painted. There is significant wood damage. Restoration work will be necessary in FY12. Mrs. Grabbe has a recommended list of restorers and will seek several bids.

The display cases on either side of the front door are being duplicated in teak. The originals were aged beyond repair.

The Medica sculpture was damaged on June 2 nd when an unsupervised child was climbing on one of the pieces. It fell off the pedestal and was cracked in several places. Because it is not repairable, the sculptor will create a new piece. The sculpture is insured and there is a $500.00 deductible. Our agent indicated that it would be worth filing a claim.

Services: Summer reading is going well. A couple of the programs have sold out.

We dispensed 543 items from the MediaBank machine in May. It is now being stocked with new releases and will probably take close to a year to reach the 1600 item maximum capacity.

The April statistics and draft 2 of April 2011 YTD were distributed.

The May YTD financial report was distributed

A copy of the 2010 – 2011 Illinois Public Library Annual Report was distributed.

The Buchanan Family Foundation was making donations of $10,000 to the library when Mrs. Grabbe became Administrative Librarian in 1988 and has donated every year since that time. Mr. Kenneth Buchanan and Mr. Huntington Eldridge came to the library to meet with Mrs. Grabbe for a tour and discussion about the library. The last local, original family member has died. The descendents seem to be looking for a project to fund. Library window restoration is one possibility, but the Friends are also looking to fund a major project.

Committee Reports:

Services: No report.

Long Range Planning: No report.

Finance: No report.

NSLS: The last meeting will be held on Monday, June 20th. The building is still for sale and there has been some interest, but with low offers. There is an interim merger board and elections are being held for the new RAILS board. Van delivery will continue and if problems do arise, alternatives are available for CCS libraries.

Friends: The Children’s Book Sale made $7,500 over 4 days. Snow days extended the school year, so students were still in school for some of the sale days.

Donations continue to pour in. A new security camera will be installed at the loading dock to capture the cars (and hopefully their license plates) on the driveway.

Old Business : Trustee Barnett asked about patron visit statistics and whether the numbers were healthy. Mrs. Grabbe stated that patron visit numbers are good and all our numbers look good.

New Business : President Young thanked everyone for a wonderful year and for all the good company and work of the past six years.

Mrs. Grabbe distributed gifts to retiring board members Young, Barnett, and Pierson.

Trustee Pierson also stated that it had been a privilege to serve on the board and praised the work Mrs. Grabbe does as Administrative Librarian.

Trustee Barnett stated that the library is blessed with competent staff, tremendous community support, and Mrs. Grabbe as library director.

Mrs. Grabbe expressed her gratitude for the board and how wonderful they are to work with.

The next meeting will be Tuesday, July 12, 2011.

Opportunity for the public to address the Board:
no one addressed the Board.

Trustee Gibson moved and Trustee Barnett seconded a motion to adjourn. Motion carried.

There being no further business, the meeting was adjourned at 8:24 p.m.

Respectfully submitted,

Catherine Miserendino